This checklist ensures that all software used within the organization is compliant with licensing agreements, thereby avoiding legal issues and ensuring proper usage of software resources.
Compile a comprehensive list of all software currently in use across the organization, including version numbers and installation locations.
Gather and review the licensing agreements for each software identified to understand the terms of use, restrictions, and expiration dates.
Compare the software inventory against the licensing agreements to ensure that all software installations are compliant with the terms provided.
List any software that is found to be non-compliant, detailing the reasons for non-compliance and potential risks involved.
Develop a plan to address non-compliance issues, which may include purchasing additional licenses, uninstalling unauthorized software, or negotiating with vendors.
Execute the action plan by procuring necessary licenses or removing non-compliant software installations as needed.
Schedule regular audits (quarterly or bi-annually) to ensure ongoing compliance with software licenses and adjust inventory accordingly.