Software License Compliance Checklist ( IT )

This checklist ensures that all software used within the organization is compliant with licensing agreements, thereby avoiding legal issues and ensuring proper usage of software resources.

• Identify Software Inventory

  Compile a comprehensive list of all software currently in use across the organization, including version numbers and installation locations.

• Review Licensing Agreements

  Gather and review the licensing agreements for each software identified to understand the terms of use, restrictions, and expiration dates.

• Check Compliance Status

  Compare the software inventory against the licensing agreements to ensure that all software installations are compliant with the terms provided.

• Document Non-compliance Issues

  List any software that is found to be non-compliant, detailing the reasons for non-compliance and potential risks involved.

• Create Action Plan

  Develop a plan to address non-compliance issues, which may include purchasing additional licenses, uninstalling unauthorized software, or negotiating with vendors.

• Implement Action Plan

  Execute the action plan by procuring necessary licenses or removing non-compliant software installations as needed.

• Regular Compliance Audits

  Schedule regular audits (quarterly or bi-annually) to ensure ongoing compliance with software licenses and adjust inventory accordingly.