IT Software Licensing Compliance Checklist ( IT )

This checklist is designed to ensure that all installed software across the organization is compliant with licensing agreements. It helps to mitigate legal risks and ensures that the organization is abiding by software use policies.

• Identify Installed Software

  Create a list of all software installed on company devices, including versions and installation dates.

• Verify Licensing Agreements

  Review the licensing agreements for each software application to ensure compliance with the terms and conditions.

• Check License Validity

  Confirm that all licenses are valid, active, and not expired. Document any licenses that require renewal.

• Assess License Quantity

  Ensure that the number of installed instances does not exceed the number of licenses purchased. Identify any excess installations.

• Document Compliance Findings

  Compile findings into a report highlighting the compliance status of each software application.

• Address Non-Compliance Issues

  Develop a plan to rectify any non-compliance issues, including uninstalling unlicensed software or acquiring additional licenses.

• Schedule Regular Audits

  Establish a routine schedule for software licensing audits to maintain ongoing compliance.

• Train Staff on Licensing Policies

  Conduct training sessions for staff to educate them on the importance of software licensing and compliance.