Financial Transaction Approval Checklist ( FINANCE )

This checklist ensures that all financial transactions have been properly approved before being processed. It helps maintain compliance and accountability in financial operations.

• Collect Transaction Documentation

  Gather all necessary documents related to the transaction, including invoices, contracts, and receipts.

• Verify Transaction Details

  Check that all details in the transaction documentation match the planned budget and financial policies.

• Obtain Initial Approval

  Get preliminary approval from the immediate supervisor or department head responsible for the budget.

• Review by Finance Department

  Forward the transaction documentation to the finance department for further review and compliance check.

• Final Approval from Finance Director

  Obtain final approval from the finance director or authorized personnel before processing the transaction.

• Document Approval Process

  Record all approvals and maintain a log of the transaction approval process for future audits.

• Process Transaction

  Once all approvals are secured, process the financial transaction according to company procedures.

• Notify Relevant Parties

  Inform all relevant parties (e.g., requestor, finance team, vendors) that the transaction has been approved and processed.

• Archive Documentation

  Store all related documentation securely for future reference and compliance audits.