Office Mail Handling Process ( ADMIN )

This checklist outlines the essential steps for efficiently managing incoming and outgoing office mail, ensuring timely delivery and proper documentation.

• Receive Incoming Mail

  Designate a specific area for incoming mail. Ensure all mail is logged with date and time upon receipt.

• Sort Incoming Mail

  Categorize mail into personal, departmental, and general categories. Ensure sensitive items are handled securely.

• Distribute Incoming Mail

  Deliver sorted mail to the respective recipients or departments promptly.

• Prepare Outgoing Mail

  Collect all outgoing mail and ensure items are properly packaged, labeled, and documented.

• Schedule Mail Pickup

  Arrange for the postal service or courier pickup at a designated time each day to ensure timely dispatch of outgoing mail.

• Maintain Mail Log

  Keep an updated record of all incoming and outgoing mail for tracking and accountability purposes.