This checklist outlines the essential steps for efficiently managing incoming and outgoing office mail, ensuring timely delivery and proper documentation.
Designate a specific area for incoming mail. Ensure all mail is logged with date and time upon receipt.
Categorize mail into personal, departmental, and general categories. Ensure sensitive items are handled securely.
Deliver sorted mail to the respective recipients or departments promptly.
Collect all outgoing mail and ensure items are properly packaged, labeled, and documented.
Arrange for the postal service or courier pickup at a designated time each day to ensure timely dispatch of outgoing mail.
Keep an updated record of all incoming and outgoing mail for tracking and accountability purposes.