Financial Transaction Approval Checklist ( FINANCE )

This checklist ensures that all financial transactions are reviewed and approved according to company policy before any payment is made. It helps maintain financial integrity and compliance with internal controls.

• Receive Transaction Request

  Collect all necessary documentation for the transaction, including invoices, contracts, or any related financial documents.

• Verify Documentation

  Ensure that all documentation is complete and accurate. Check for the correctness of amounts, dates, and involved parties.

• Check Budget Availability

  Confirm that the transaction aligns with the approved budget and there are sufficient funds available for the expenditure.

• Obtain Necessary Approvals

  Submit the transaction request along with supporting documents to the respective approvers as per the delegated authority.

• Record Transaction in Accounting System

  Once approved, ensure the transaction is recorded accurately in the accounting software for tracking and reporting purposes.

• Notify Stakeholders

  Inform all relevant stakeholders of the approved transaction and its details, ensuring that everyone is informed about the financial commitment.

• File Documentation

  Organize and file all related documents for future reference and audits, ensuring they are easily accessible.