Monthly Staff Meeting Preparation Checklist ( ADMIN )

This checklist ensures that all necessary preparations are completed for the monthly staff meeting, facilitating effective communication and engagement among team members.

• Schedule Meeting Date and Time

  Select an appropriate date and time for the meeting that accommodates all staff members' schedules.

• Prepare Meeting Agenda

  Draft a clear agenda outlining topics for discussion, including time allocations for each item.

• Send Calendar Invitations

  Distribute calendar invitations to all staff members, including the meeting agenda and any necessary documents.

• Arrange Meeting Space

  Book a suitable meeting room or set up a virtual meeting link if applicable, ensuring necessary equipment is available.

• Gather Relevant Documents

  Collect and organize any reports, presentations, or materials that will be referenced during the meeting.

• Confirm Attendance

  Follow up with team members to confirm their attendance and address any scheduling conflicts.

• Prepare Notes for Meeting Facilitation

  Create any notes or prompts needed to facilitate the meeting effectively.

• Review Action Items from Previous Meeting

  Go through action items assigned from the last meeting and prepare updates for discussion.

• Conduct a Technical Check

  Verify that all audio-visual equipment and virtual meeting links are functioning properly before the meeting starts.

• Send Reminder

  Send a reminder to all attendees a day before the meeting, including the meeting agenda and any last-minute updates.