This checklist ensures that all necessary preparations are completed for the monthly staff meeting, facilitating effective communication and engagement among team members.
Select an appropriate date and time for the meeting that accommodates all staff members' schedules.
Draft a clear agenda outlining topics for discussion, including time allocations for each item.
Distribute calendar invitations to all staff members, including the meeting agenda and any necessary documents.
Book a suitable meeting room or set up a virtual meeting link if applicable, ensuring necessary equipment is available.
Collect and organize any reports, presentations, or materials that will be referenced during the meeting.
Follow up with team members to confirm their attendance and address any scheduling conflicts.
Create any notes or prompts needed to facilitate the meeting effectively.
Go through action items assigned from the last meeting and prepare updates for discussion.
Verify that all audio-visual equipment and virtual meeting links are functioning properly before the meeting starts.
Send a reminder to all attendees a day before the meeting, including the meeting agenda and any last-minute updates.