This checklist outlines the steps for efficiently handling incoming and outgoing office mail to ensure proper delivery and tracking of correspondence.
Designate a specific area for receiving all incoming mail and ensure it is monitored regularly.
Sort the received mail into categories such as urgent, internal, and external to streamline distribution.
Enter each piece of incoming mail into a tracking system to maintain a record of correspondence.
Distribute the sorted mail to the respective departments or individuals promptly to avoid delays.
Gather and prepare outgoing mail, ensuring it is addressed correctly and includes necessary documentation.
Record all outgoing mail in the tracking system to ensure accountability and tracking of sent items.
Deliver outgoing mail to the postal service or designated courier service in a timely manner.
Regularly review the mail handling process for efficiency and make adjustments as necessary based on feedback.