Office Mail Handling Process ( ADMIN )

This checklist outlines the steps for effectively handling incoming and outgoing mail within the office to ensure efficiency and security.

• Designate Mailroom Personnel

  Assign specific employees who will be responsible for the handling of all office mail.

• Establish Mail Receiving Protocol

  Define the process for receiving mail, including signing for packages and securing sensitive documents.

• Sort Incoming Mail

  Organize incoming mail by department and urgency to facilitate timely distribution.

• Distribute Mail to Departments

  Ensure that sorted mail is delivered to the appropriate departments or individuals in a timely manner.

• Establish Outgoing Mail Procedure

  Set guidelines for preparing and sending outgoing mail, including addressing, postage, and any necessary documentation.

• Track Important Outgoing Mail

  Implement a system for tracking important or sensitive outgoing mail to ensure delivery.

• Regularly Review Mail Handling Process

  Conduct periodic reviews of the mail handling process to identify areas for improvement and ensure compliance.