Software License Compliance Checklist ( IT )

This checklist is designed to ensure that all software used within the organization is properly licensed and compliant with the respective software agreements. It helps maintain legal compliance and avoids potential penalties.

• Inventory All Software

  Compile a comprehensive list of all software applications currently in use within the organization, including version numbers and installation locations.

• Check License Agreements

  Review the license agreements for each software application to verify the number of licenses purchased and the allowed usage.

• Verify Installed Licenses

  Cross-check the inventory of installed software against the purchased licenses to identify any discrepancies.

• Document Unlicensed Software

  Identify and document any instances of unlicensed software currently in use and evaluate the risks associated.

• Plan for Compliance

  Develop a plan to address any compliance issues identified, including purchasing additional licenses or removing unlicensed software.

• Train Staff

  Educate staff on the importance of software licensing compliance and the procedures for acquiring new software.

• Schedule Regular Reviews

  Establish a timeline for regular reviews of software compliance to ensure ongoing adherence to licensing agreements.