Office Mail Handling Process ( ADMIN )

This checklist guides the steps for properly managing and handling incoming and outgoing office mail to ensure timely and accurate delivery.

• Receive Incoming Mail

  Check the mail area regularly to collect all incoming mail and packages.

• Sort Incoming Mail

  Categorize mail into different types (e.g., personal, official, packages) for better organization.

• Distribute Mail

  Deliver sorted mail to the appropriate departments or individuals promptly.

• Prepare Outgoing Mail

  Gather necessary documents, print labels, and package items for outgoing mail.

• Post Outgoing Mail

  Take outgoing mail to the postal service or mailbox at the designated times.

• Maintain Mail Records

  Document the receipt and dispatch of mail, including dates and recipients for tracking purposes.