Office Mail Management Process ( ADMIN )

This checklist outlines the steps for managing incoming and outgoing office mail to ensure efficiency and accuracy in mail handling.

• Collect Incoming Mail

  Gather all incoming mail from the designated mail area or mailbox. Ensure all items are accounted for and ready for sorting.

• Sort Incoming Mail

  Organize the incoming mail by department or individual, ensuring that sensitive or urgent mail is prioritized.

• Distribute Mail

  Deliver sorted mail to the respective departments or individuals promptly. Ensure a log is maintained for tracking purposes.

• Process Outgoing Mail

  Prepare outgoing mail by properly addressing, sealing, and affixing necessary postage. Ensure that all documents meet compliance requirements.

• Drop Off Outgoing Mail

  Take outgoing mail to the specified postal service or drop-off point. Confirm the drop-off time for timely delivery.

• Maintain Mail Log

  Update the mail log regularly with details of incoming and outgoing mail for record-keeping and traceability.