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Checklist for ADMIN : Office Mail Management Process

Office Mail Management Process ( ADMIN )

This checklist outlines the steps for managing incoming and outgoing office mail to ensure efficiency and accuracy in mail handling.

Collect Incoming Mail

Gather all incoming mail from the designated mail area or mailbox. Ensure all items are accounted for and ready for sorting.
Sort Incoming Mail

Organize the incoming mail by department or individual, ensuring that sensitive or urgent mail is prioritized.
Distribute Mail

Deliver sorted mail to the respective departments or individuals promptly. Ensure a log is maintained for tracking purposes.
Process Outgoing Mail

Prepare outgoing mail by properly addressing, sealing, and affixing necessary postage. Ensure that all documents meet compliance requirements.
Drop Off Outgoing Mail

Take outgoing mail to the specified postal service or drop-off point. Confirm the drop-off time for timely delivery.
Maintain Mail Log

Update the mail log regularly with details of incoming and outgoing mail for record-keeping and traceability.