Accounts Payable Processing Checklist ( FINANCE )

This checklist ensures that all steps in the accounts payable process are completed accurately and efficiently, from invoice receipt to payment processing.

• Receive Invoice

  Ensure all invoices are received and logged in the accounts payable system.

• Verify Invoice Details

  Check that the invoice details match the purchase order and receiving documents.

• Obtain Approval

  Send the invoice to the appropriate department for approval before processing payment.

• Enter Invoice into System

  Input the approved invoice details into the accounting software.

• Schedule Payment

  Determine the payment schedule based on the invoice terms and cash flow.

• Process Payment

  Execute the payment through the chosen method (check, ACH, etc.) and ensure proper documentation.

• File Invoice and Documentation

  Organize and file the invoice and all related documents for future reference and auditing.