This checklist is designed to ensure that IT access for office staff is granted, modified, or revoked systematically and securely, minimizing risks related to unauthorized access.
Collect necessary information from the employee requesting IT access such as full name, department, and specific access needed.
Obtain approval from the employee's direct manager to confirm the necessity of the requested access.
Ensure the identity of the employee by cross-referencing their information with HR records.
Generate a new user account in the IT system based on the access requirements approved by the manager.
Set up the appropriate access rights and permissions according to the specific needs of the employee's role.
Notify the employee of their IT access details, including username, password setup instructions, and any necessary training.
Regularly review and monitor the usage of IT access to ensure compliance and security protocols are maintained.
When an employee leaves or no longer needs access, promptly revoke their IT access and update the records accordingly.