Meeting Room Booking Process ( ADMIN )

This checklist outlines the process for booking meeting rooms within the organization to ensure efficient usage and management of available spaces.

• Identify Required Meeting Room

  Determine the number of participants and required facilities (e.g., projector, whiteboard) to select an appropriate meeting room.

• Check Room Availability

  Use the booking system to verify the availability of the selected meeting room for the desired date and time.

• Submit Booking Request

  Fill out the meeting room booking form with details such as date, time, duration, and any required equipment.

• Receive Confirmation

  Await confirmation of the booking from the administration team, ensuring all details are accurate.

• Notify Participants

  Send an email or calendar invite to all meeting participants, including the meeting details and room location.

• Prepare Meeting Room

  Arrive early to set up the room as needed, ensuring all equipment is functional and ready for use.

• Conduct Meeting

  Facilitate the meeting as planned, ensuring that all participants are engaged and the agenda is followed.

• Post-Meeting Review

  Gather feedback from participants on the meeting and the room facilities, noting any areas for improvement for future bookings.