This checklist is designed to guide managers through the process of creating and implementing an Employee Performance Improvement Plan (PIP) to address underperformance and enhance employee productivity effectively.
Assess and document specific performance issues related to the employee's role. Gather data from performance reviews, feedback from peers, and any relevant metrics.
Arrange a private meeting with the employee to discuss the performance issues identified. Ensure the discussion is constructive and supportive.
Work collaboratively with the employee to set clear, measurable, and achievable performance improvement goals. Ensure they are realistic and time-bound.
Outline the steps the employee will take to improve, including resources, training, and support required. Define the timelines for each action.
Prepare a formal document outlining the performance issues, goals, and action plan. Ensure both the manager and employee sign the document to acknowledge understanding and agreement.
Schedule regular check-in meetings (weekly or bi-weekly) to discuss progress, provide feedback, and make adjustments to the plan as necessary.
At the end of the PIP period, evaluate the employee's progress against the established goals. Document outcomes and decide on next steps.
Based on the evaluation, determine whether to conclude the PIP, extend it, or consider other actions such as reassignment or termination if performance has not improved.