Financial Transaction Approval Checklist ( FINANCE )

This checklist is designed to ensure that all financial transactions are properly approved before processing. It outlines the steps that need to be followed to maintain compliance and accuracy in financial activities.

• Initiate Transaction Request

  The requestor must fill out a transaction request form detailing the nature of the transaction and the amount involved.

• Attach Supporting Documentation

  The requestor must provide all necessary documentation that supports the transaction, such as invoices, contracts, or purchase orders.

• Obtain Initial Approval

  The immediate supervisor or department head must review and approve the transaction request before it proceeds.

• Submit for Financial Review

  The approved request is submitted to the finance department for a thorough review to ensure compliance with financial policies.

• Final Approval by Finance Manager

  The finance manager must review the transaction for accuracy and authorize the transaction for processing.

• Process Transaction

  Once all approvals are obtained, the finance team processes the transaction according to company procedures.

• Record Transaction in Financial System

  The transaction must be accurately recorded in the financial system for tracking and reporting purposes.

• Archive Documentation

  All supporting documentation and transaction approvals must be archived for future reference and audit purposes.