This checklist is designed to ensure that all expenses are properly tracked, categorized, and documented throughout the financial period, allowing for effective monitoring and reporting.
Collect all physical or digital receipts for expenses incurred during the reporting period.
Sort the expenses into appropriate categories such as travel, supplies, entertainment, etc., for easier tracking.
Input all categorized expenses into the financial tracking software, ensuring accuracy and completeness.
Cross-check each entry against the original receipts to ensure that all details match, including dates, amounts, and vendors.
Have a designated manager or finance officer review the recorded expenses for approval before finalization.
Create a summary report of all tracked expenses for the period, highlighting categories and total amounts.
Review any discrepancies or unusual expenses with relevant stakeholders to ensure proper understanding and resolution.
Organize and store all receipts and reports in a secure location, either digitally or physically, for future reference and audit purposes.