Expense Tracking Checklist ( FINANCE )

This checklist is designed to ensure that all expenses are properly tracked, categorized, and documented throughout the financial period, allowing for effective monitoring and reporting.

• Gather all expense receipts

  Collect all physical or digital receipts for expenses incurred during the reporting period.

• Categorize expenses

  Sort the expenses into appropriate categories such as travel, supplies, entertainment, etc., for easier tracking.

• Record expenses in the financial system

  Input all categorized expenses into the financial tracking software, ensuring accuracy and completeness.

• Verify transaction details

  Cross-check each entry against the original receipts to ensure that all details match, including dates, amounts, and vendors.

• Review and approve expenses

  Have a designated manager or finance officer review the recorded expenses for approval before finalization.

• Generate expense report

  Create a summary report of all tracked expenses for the period, highlighting categories and total amounts.

• Analyze and discuss discrepancies

  Review any discrepancies or unusual expenses with relevant stakeholders to ensure proper understanding and resolution.

• File and archive documents

  Organize and store all receipts and reports in a secure location, either digitally or physically, for future reference and audit purposes.