This checklist ensures that the digital archive is properly maintained, organized, and accessible, helping to enhance information retrieval and compliance with data management policies.
Check the existing folder structure in the digital archive to ensure it aligns with current data organization standards.
Ensure all files within the archive follow the established naming conventions for consistency and easy retrieval.
Identify and delete any duplicate or outdated files that no longer serve a purpose in the archive.
Perform a backup of the entire digital archive to prevent data loss and ensure information security.
Check and update user access permissions to ensure that only authorized personnel can access sensitive information.
Create or update documentation outlining procedures for future maintenance and access to the digital archive.