Digital Archive Maintenance Process ( ADMIN )

This checklist ensures that the digital archive is properly maintained, organized, and accessible, helping to enhance information retrieval and compliance with data management policies.

• Review Archive Structure

  Check the existing folder structure in the digital archive to ensure it aligns with current data organization standards.

• Update File Naming Conventions

  Ensure all files within the archive follow the established naming conventions for consistency and easy retrieval.

• Remove Redundant Files

  Identify and delete any duplicate or outdated files that no longer serve a purpose in the archive.

• Backup Data

  Perform a backup of the entire digital archive to prevent data loss and ensure information security.

• Review Access Permissions

  Check and update user access permissions to ensure that only authorized personnel can access sensitive information.

• Document Archive Procedures

  Create or update documentation outlining procedures for future maintenance and access to the digital archive.