Office Mail Distribution Process ( ADMIN )

This checklist outlines the steps to efficiently manage the distribution of incoming and outgoing mail within the office. It ensures that all mail is handled properly and reaches the intended recipients in a timely manner.

• Collect Incoming Mail

  Gather all incoming mail from the mailbox and distribute it to the designated mail area.

• Sort Mail

  Sort the incoming mail based on departments and recipients to avoid confusion and ensure proper delivery.

• Notify Recipients

  Inform recipients of their incoming mail via email or internal communication system for pick-up.

• Distribute Mail

  Deliver sorted mail to the respective departments or leave it in designated mail slots.

• Prepare Outgoing Mail

  Ensure all outgoing mail is properly addressed, packaged, and labeled for distribution.

• Schedule Pickup

  Coordinate with the postal service or courier for the pickup of outgoing mail to ensure timely dispatch.

• Maintain Mail Logs

  Keep a record of all incoming and outgoing mail for tracking and accountability purposes.