This checklist is designed to ensure that all financial transactions are properly approved in accordance with organizational policies. It outlines the necessary steps to verify, document, and authorize each transaction before processing.
The requester must submit a detailed transaction request form with all relevant information, including the purpose of the transaction and the amount.
Ensure that all necessary supporting documents, such as invoices, contracts, or receipts, are attached to the transaction request for review.
Check that there are sufficient funds available in the budget to cover the transaction amount before proceeding.
Forward the transaction request along with supporting documents to the designated approver(s) for their review and approval.
Once approved, ensure that the approval is documented in the transaction request file for future reference and auditing purposes.
After receiving all necessary approvals, proceed to process the transaction in the financial system.
Inform relevant stakeholders about the completion of the transaction, including any necessary follow-up actions or confirmations.
Ensure that all documentation related to the transaction, including the request, approvals, and confirmations, are filed appropriately for record-keeping.