Office Email Management Process ( ADMIN )

This checklist ensures that the office email accounts are properly managed, maintained, and monitored for effective communication and security.

• Set Up New Email Accounts

  Create new email accounts for new employees and ensure they have appropriate access permissions.

• Monitor Email Activity

  Regularly check email logs for unusual activity and report any suspected breaches.

• Manage Email Distribution Lists

  Update and maintain distribution lists to ensure all employees are included in relevant communications.

• Organize Email Folders

  Instruct employees to categorize and archive emails in designated folders for better organization.

• Review Email Storage Limits

  Check email accounts for storage usage and prompt users to delete unnecessary emails to avoid reaching limits.

• Conduct Email Security Training

  Provide training for all employees on how to recognize phishing emails and secure their accounts.

• Update Email Signatures

  Ensure all employees have consistent and professional email signatures that include necessary contact information.