Office Email Account Setup ( ADMIN )

This checklist outlines the necessary steps to set up an email account for new employees. It ensures that all required configurations are completed for effective communication within the organization.

• Collect Employee Information

  Gather necessary details from the new employee including full name, job title, and department to create the email account.

• Create Email Account

  Access the email management system and create a new email account using the standard format (e.g., [email protected]).

• Configure Email Settings

  Set up initial email settings including password, email signature, and any necessary forwarding rules.

• Assign Access Rights

  Determine any necessary access rights for shared folders, calendars, and distribution lists, and apply them accordingly.

• Conduct Email Training

  Provide the new employee with a brief training session on how to use their email account effectively, including best practices.

• Verify Functionality

  Test the new email account to ensure it is functioning correctly by sending and receiving test emails.

• Notify IT Support

  Inform the IT support team of the new account setup to ensure they can assist with any future issues.