Purchase Order Approval Checklist ( FINANCE )

This checklist is designed to ensure that all purchase orders are properly reviewed and approved before being processed. It helps maintain budget control and ensures compliance with financial policies.

• Verify Purchase Order Details

  Check that the purchase order includes all necessary information such as vendor name, items being purchased, quantities, and prices.

• Confirm Budget Availability

  Ensure that there is sufficient budget allocated for the purchase and that the purchase aligns with the financial plan.

• Obtain Departmental Approval

  Get approval from the relevant department head or manager to verify the necessity of the purchase.

• Review Vendor Credentials

  Check the vendor’s credentials and ensure they are approved in the system to avoid fraud or untrustworthy transactions.

• Procurement Policy Compliance Check

  Ensure that the purchase complies with company procurement policies, including any competitive bidding requirements.

• Final Approval from Finance Manager

  Submit the purchase order for final approval from the finance manager before processing the order.

• Documentation and Record Keeping

  Document the approval process and maintain a record of the purchase order for future reference and audits.