Office Move Coordination Checklist ( ADMIN )

This checklist outlines the necessary steps to coordinate an office move, ensuring all logistics are managed efficiently and effectively for a smooth transition to a new workplace.

• Notify Staff About the Move

  Inform all employees about the upcoming office move, including the new address, moving dates, and any changes to their work arrangements.

• Arrange Moving Company

  Contact and hire a professional moving company to assist with transporting office furniture, equipment, and supplies to the new location.

• Inventory Office Equipment and Supplies

  Conduct a thorough inventory of all office equipment and supplies to determine what will be moved, discarded, or purchased anew.

• Update Address in All External Communications

  Ensure that the new office address is updated in all external communications, including company website, business cards, and directories.

• Set Up IT Infrastructure

  Coordinate with the IT department to set up the necessary network, internet, and telecommunication systems in the new office location before the move.

• Organize Office Layout

  Plan the layout of the new office space, including desks, meeting rooms, and common areas, to optimize workflow and employee collaboration.

• Communicate Moving Day Logistics

  Provide detailed instructions to staff about the moving day, including timings, parking arrangements, and any expected disruptions.

• Conduct Post-Move Check

  Once the move is complete, conduct a check of the new office space to ensure everything is in place and functioning correctly, addressing any immediate concerns.