Financial Transaction Approval Checklist ( FINANCE )

This checklist ensures that all financial transactions are properly reviewed and approved before being processed, reducing the risk of errors and fraud.

• Initiate Transaction Request

  The requestor must fill out a transaction request form detailing the purpose and amount of the transaction.

• Verify Budget Availability

  Check if the transaction aligns with the approved budget and that sufficient funds are available.

• Gather Supporting Documentation

  Collect all necessary documents to support the transaction, such as invoices, contracts, or receipts.

• Initial Review by Supervisor

  The request must be reviewed and approved by the direct supervisor of the requestor.

• Compliance Check

  Ensure that the transaction complies with internal policies and external regulations.

• Final Approval

  Obtain final approval from the finance manager or designated approver.

• Process Transaction

  Once approved, the finance team will process the transaction in the financial system.

• Notify Requestor

  Inform the requestor once the transaction has been processed and provide any relevant details.

• File Documentation

  Store all supporting documentation and approval confirmations in a secure location for future reference.