Employee Vacation Request Process Checklist ( HR )

This checklist outlines the steps necessary for employees to formally request vacation time, ensuring proper communication and tracking of leave requests.

• Review Vacation Policy

  Ensure that you are familiar with the company's vacation policy, including accrual rates and any blackout periods.

• Complete Vacation Request Form

  Fill out the official vacation request form with your desired dates and reason for absence, if required.

• Notify Supervisor

  Submit your completed vacation request form to your direct supervisor for approval, ideally in person or via email.

• Await Approval

  Wait for your supervisor to review and approve or deny the vacation request, and be available for any discussions regarding your absence.

• Confirm Approved Dates

  Once approved, confirm the specific dates for your vacation with your supervisor and ensure there are no conflicts with team schedules.

• Prepare Out-of-Office Notification

  Set up an out-of-office email response and notify relevant colleagues about your upcoming absence to ensure continuity of work.

• Submit Final Leave Request

  If necessary, submit the final approved vacation request to HR for record-keeping and ensure that it is logged in the system.

• Enjoy Your Vacation

  Take the time off as approved, ensuring to disconnect from work responsibilities and enjoy your personal time.