Internal Mail Distribution Process ( ADMIN )

This checklist is designed to ensure the effective and organized distribution of internal mail within the office, enhancing communication and operational efficiency.

• Collect Incoming Mail

  Gather all incoming mail from the designated mail area, ensuring to check for any urgency or special handling instructions.

• Sort Mail by Department

  Organize the collected mail by department or team, ensuring each mail item is clearly labeled to avoid confusion.

• Prepare Mailing List

  Create or update a mailing list that includes the names and locations of all recipients within the organization.

• Distribute Mail to Departments

  Deliver the sorted mail to the respective departments or use an internal mail system if available to ensure efficient distribution.

• Record Mail Distribution

  Log all distributed mail in a tracking system to maintain accountability and provide reference for inquiries.

• Follow Up on Undelivered Mail

  Check for any mail that was not delivered due to incorrect addresses or absence of recipients and take necessary action to resolve.