This checklist is designed to ensure the effective and organized distribution of internal mail within the office, enhancing communication and operational efficiency.
Gather all incoming mail from the designated mail area, ensuring to check for any urgency or special handling instructions.
Organize the collected mail by department or team, ensuring each mail item is clearly labeled to avoid confusion.
Create or update a mailing list that includes the names and locations of all recipients within the organization.
Deliver the sorted mail to the respective departments or use an internal mail system if available to ensure efficient distribution.
Log all distributed mail in a tracking system to maintain accountability and provide reference for inquiries.
Check for any mail that was not delivered due to incorrect addresses or absence of recipients and take necessary action to resolve.