Weekly Team Meeting Preparation ( OPERATIONS )

This checklist is designed to ensure all necessary preparations are completed for the weekly team meeting, ensuring effective communication and productivity during the meeting.

• Schedule Meeting

  Confirm the date and time of the meeting and send a calendar invite to all team members.

• Prepare Agenda

  Draft the meeting agenda and share it with team members at least two days prior to the meeting.

• Gather Reports

  Collect any reports or documents that need to be reviewed during the meeting from team members.

• Set Up Meeting Space

  Ensure the meeting room is booked, clean, and has all necessary equipment (e.g., projector, whiteboard).

• Confirm Attendance

  Check in with team members to confirm their attendance and address any scheduling conflicts.

• Prepare Follow-Up Items

  Identify any action items from the previous meeting that need to be discussed or followed up on.