Employee Job Offer Process Checklist ( HR )

This checklist outlines the steps necessary to successfully create and extend a job offer to a candidate, ensuring that all necessary approvals and documentation are completed.

• Finalize Job Offer Details

  Confirm the position title, salary, benefits, and start date with the hiring manager.

• Prepare Job Offer Letter

  Draft the official job offer letter including all agreed terms and conditions.

• Obtain Approval for Job Offer

  Send the job offer letter to relevant stakeholders for approval before sending to the candidate.

• Extend Job Offer to Candidate

  Contact the candidate via phone or email to verbally extend the job offer and provide details.

• Send Job Offer Letter to Candidate

  Email the finalized job offer letter to the candidate for review and signature.

• Follow Up on Acceptance

  Check in with the candidate to confirm acceptance of the job offer and address any questions.

• Initiate Pre-employment Screening

  Begin background checks and any other pre-employment screenings required as per company policy.

• Confirm Start Date and Preparation

  Once the candidate accepts, confirm the start date and prepare necessary onboarding documentation.