Monthly Expense Reporting Checklist ( ADMIN )

This checklist is designed to ensure that all necessary steps are followed for accurate and timely monthly expense reporting. It helps in maintaining financial accuracy and accountability within the organization.

• Gather Receipts

  Collect all relevant receipts for business-related expenses incurred during the month. Ensure they are organized by date.

• Review Expenses

  Go through each expense to confirm it complies with company policy and categorize them accordingly (e.g., travel, meals, supplies).

• Complete Expense Report Form

  Fill out the monthly expense report form accurately, including all expenses with their respective categories and amounts.

• Attach Supporting Documents

  Attach all gathered receipts and any additional documentation required to support the expense claims.

• Submit Expense Report

  Submit the completed expense report along with the supporting documents to the finance department for approval.

• Follow Up on Approval

  Check back with the finance department to ensure that the expense report has been approved and any reimbursements processed.

• Record Approved Expenses

  Once approved, ensure that the expenses are recorded in the company’s accounting system for future reference.