This checklist is designed to ensure that all necessary steps are followed for accurate and timely monthly expense reporting. It helps in maintaining financial accuracy and accountability within the organization.
Collect all relevant receipts for business-related expenses incurred during the month. Ensure they are organized by date.
Go through each expense to confirm it complies with company policy and categorize them accordingly (e.g., travel, meals, supplies).
Fill out the monthly expense report form accurately, including all expenses with their respective categories and amounts.
Attach all gathered receipts and any additional documentation required to support the expense claims.
Submit the completed expense report along with the supporting documents to the finance department for approval.
Check back with the finance department to ensure that the expense report has been approved and any reimbursements processed.
Once approved, ensure that the expenses are recorded in the company’s accounting system for future reference.