User Account Deactivation Checklist ( IT )

This checklist outlines the necessary steps to deactivate a user's account in the IT system, ensuring that all access is revoked appropriately and data is handled securely.

• Identify User for Deactivation

  Determine which user account needs to be deactivated based on HR requests or employee termination notifications.

• Notify Relevant Departments

  Inform HR and any other relevant departments about the deactivation to ensure all parties are aware.

• Backup User Data

  Create a backup of the user's data if necessary to preserve important information for compliance or record-keeping.

• Revoke Access to Systems

  Remove the user's access to all IT systems, applications, and databases to prevent any unauthorized access.

• Disable User Account

  Physically disable the user's account in the system to ensure they can no longer log in.

• Document the Deactivation

  Record the deactivation process, including the reason for deactivation and the steps taken, for future reference.

• Notify the User (if applicable)

  If appropriate, notify the user of their account deactivation, providing information about any next steps regarding data retrieval or appeals.