Meeting Agenda Preparation Checklist ( ADMIN )

This checklist ensures that all necessary steps are taken to prepare an effective meeting agenda, facilitating better organization and productivity during meetings.

• Identify Meeting Purpose

  Clearly define the main objective(s) of the meeting to keep discussions focused.

• List Attendees

  Determine who needs to be present at the meeting to achieve the objectives.

• Draft Agenda Items

  Outline the key topics that need to be discussed and allocate time for each item.

• Assign Roles

  Designate a facilitator to lead the meeting and note-taker to document minutes.

• Distribute Agenda

  Share the finalized agenda with all attendees in advance to allow for preparation.

• Gather Necessary Materials

  Collect any documents, reports, or presentations required for the meeting.

• Confirm Meeting Logistics

  Ensure the meeting space is booked and equipped with necessary technology, such as audio/visual tools.

• Follow-Up Reminder

  Send a reminder to all attendees a day before the meeting to confirm their attendance.